February 6, 2006

The meeting was called to order by president, Steve Vrable, at 7:10 pm at Hot Z Pizza in Columbia. Board members in present were Steve Vrable, Mary Frey, Heather Anderson, Pat Hill, Diane Reese, and Dick Getz. Five additional members were in attendance as well.

Heather Anderson read the minutes from the last meeting and they were approved as read.

Pat Hill presented the treasurer's report. We had a starting balance of $3853.24. Three bills were presented for approval. The club will pay Dennis Frey $16.95 for repair materials, $1103.42 for ribbons, and $430.16 in spring taxes. This will leave us with a remaining balance of $2302.71.

Heather Anderson questioned when the books would need to be audited. A motion was made and passed to postpone the audit until the end of 2006.

Membership Committee

Diane Reese reported that she has only received about 15 memberships to date. She presented a nice, detailed letter to mail out with the new membership cards. The letter welcomes new members and makes them aware of the benefits of their membership. Diane suggested that the 2006 membership application should be revised to request email addresses for quick delivery of minutes and other announcements.

Grounds

Steve Vrable reported that the clubhouse was vandalized a second time. The redwood picnic tables were completely destroyed, as well the second block glass window next to the bathrooms. Mary Frey has filed a second police report with West Hempfield Township, and this window will be boarded shut until it can be permanently bricked off. Thanks to Dennis Frey for completing the first repair job.

In an unrelated incident, the entrance sign has come down during high winds this winter, and will need to be replaced this spring.

Spring Clean-up Day has been scheduled for April 2nd at 1 PM. We will need a ladder to clean the gutters on the clubhouse. Heather Anderson and Mary Frey moved that the club purchase two replacement picnic tables by April 21. Mary Frey and Diane Reese made a second motion to buy a new table and chairs for the upper ring secretary stand, and an additional picnic table for outside. Both motions passed unanimously.

Deb Schuch will contact someone to lay new linoleum in the clubhouse kitchen. She just needs to know the square footage of the kitchen.

Pat Hill expressed concern over the persistent smell of natural gas in the clubhouse. She will have the gas company come out and check the property a second time.

Ways and Means

Terri Vrable will look into having CRC t-shirts either embroidered or screen-printed and get prices for them for the next meeting.

Mary Frey presented information on the Hoss's Community Fundraiser program. We would pass out the tickets to our members and supporters, and schedule a night for our club to attend. The club would earn 20% of the total amount of ticked meals purchased that night. Mary Frey will look into dates for the event.

Horse Show Committee

Heather Anderson will get the list of show dates to both Mary Glazier for the website, and Bill Reynolds for the catering. The finished class lists will also be sent to Mary Glazier for the website.

There are three other organizations, besides APHA, which have outside competition programs. They are PQHA, AHA, and ApHC. Our shows are eligible for points for all these organizations.

We appointed show secretaries for many of the early shows for the season.

Heather Anderson and Steve Vrable will work on the advertisement for the Paper Horse for March.

Next Meeting

The next board meeting of the Columbia Riding Club will be held March 6, at 7pm, at Hot Z Pizza in Columbia.

Respectfully Submitted,

Heather Anderson

Secretary