November 10, 2008 Minutes

A regular meeting of the Columbia Riding Club Board of Directors was called to order by President Mark Anderson at 7:25p.m on Monday, November 10, 2008 at Hot Z's Pizza. Eight board members present included Steve Vrabel, Diane Reese, Pat Hill, Mark and Heather Anderson, Christina Fry, Amanda Reed, and Dick Getz. There were also four other members present. Minutes from the October meeting were read and approved.

Treasurer's Report

Pat reported the insurance bill was $1,798. and we have a present balance of $8194.93. With two additional invoices paid, the balance is $7748.59. It was moved and seconded to accept the treasurer's report. Pat further reported she will be out of town from February to April, 2009. Steve volunteered to stand in while she is gone. Pat will order ribbons before she leaves. Buildings and Grounds

Dick purchased a door for the shed at a cost of $300. Pat will have the water shut off so Steve can winterize the clubhouse. Steve reported a successful cleanup where the tables were put in the clubhouse, gutters were blown out, and the jumps were put under roof. There are a few more things to do once the water is shut off. The seed and fertilizer were not done, but the truck window is repaired and the water tank is empty. Pat will also ask the water company about having the back flow check valve inspected.

Old Business

Steve discussed the possibility of putting in a third ring, possibly fenced and with footing of some type, to be used for trail, working horses, and other show functions. This is tabled until a future date. Ways and Means

Chris reported the next newsletter will go out sometime in January. All activities will be posted on the website. Amanda and Chris will work on getting sponsors for the upcoming show season. Membership

Chris discussed using a "hold harmless" agreement on both our membership forms and show entry forms. It was discussed to possibly institute a late fee for memberships, with a higher rate after June 1. Other concerns discussed were having emergency information readily available in the secretary stand for all shows. Brent Talbot will check with an EMT for more information.

Horse Show Committee

Amanda handed out a schedule for 2009 shows. She discussed various new classes which include a variety of trail classes and changed halter classes. Also, year end awards will be given. Competitors will be asked to pay a nomination fee in order to compete in various divisions. Each division will require three nominations to open. Heather suggested giving extra prizes for winners of CRC classes. Prizes suggested were wormer, lead ropes, and coupons for Dairy Queen. Amanda also suggested a new rule concerning caring for children at horse shows.

New Business

The date set for the next horse show committee meeting is Wednesday, November 19 at Hot Z's. Dinner is at 6:30, and the meeting is a 7:00. Board members for 2009 were nominated as follows: Dick Getz was nominated by Diane Reese, Christina Fry was nominated by Heather Anderson, Steve Vrabel was nominated by Christina Fry, and Brent Talbot was nominated by Amanda Reed. Heather also nominated Christina Fry for "Workhorse of the year" award, but Chris declined stating that we all worked very hard to have a successful show season.

The next regular board meeting is Scheduled for Monday, December 8.

The meeting was adjourned at 8:50p.m.

Respectfully submitted,

Diane L. Reese

Secretary